Your external
tender department.
Tender searches, document review and bid preparation — as a complete service for your business. Get the support of an external tender specialist backed by the BIDWAY team and technology.
Business experience on your side.
BIDWAY’s founders spent many years in sales before starting businesses that have used, and continue to use, tenders and public procurement. They understand both the commercial side and the responsibilities of a business owner: profitability, organisation and effective use of resources.
We know how much time tender searches, document review, forms and deadlines can take. Our outsourced tender department gives small and medium-sized businesses an external sales channel for public contracts.
We combine sales experience, legal knowledge, familiarity with procurement procedures and technology. Participate regularly without building an internal tender department or hiring a dedicated employee.
The whole process. One team.
Within the agreed scope of our service, the BIDWAY team handles:
- finding opportunities that match your company’s business profile
- an initial assessment of your ability to deliver the contract
- reviewing the notice, specifications and the available set of attachments
- checking participation requirements, required documents and award criteria
- identifying risks, ambiguities and inconsistencies in the documentation
- preparing bid forms, declarations, schedules and other required draft documents
- identifying certificates, references and supporting records your company needs to supply
- formal communication with the contracting authority and preparation of clarification questions
- checking that the documentation is complete
- tracking deadlines and changes published by the contracting authority
- preparing the bid for signature and submission
- supporting electronic submission
- monitoring the outcome of the procedure
You stay in charge of business decisions.
Your company decides whether to bid, confirms its ability to perform, sets the price and margin, provides accurate information and source documents, and delivers the contract. Signature and submission arrangements follow the procedure’s rules and the scope of any power of attorney granted.
Full outsourcing.
A monthly service.
Choose complete tender-department support within an agreed monthly scope. There is no separate preparation fee for each bid.
Before work starts, we agree the service scope, communication, approval process and monthly fee. The final price depends on the scale of your activity, the complexity of the procedures and the agreed responsibilities. Team support is provided under a separate service agreement.
For businesses ready for their next contract.
- you want to start selling to public-sector customers
- you want to bid regularly without an internal tender department
- you do not plan to hire an additional employee solely for tender administration
- you have suitable products, services or delivery capacity but little time for paperwork
- you currently bid occasionally and want a more consistent approach
- your sales team needs specialist support with formal requirements
- you want to improve document preparation and deadline control
- you want to reduce the risk of errors caused by incomplete documentation
More time for growth and delivery.
- an additional sales channel through public procurement
- relevant opportunities and a structured way to evaluate them
- support without setting up a new position or an internal department
- less administrative work for owners, salespeople and support staff
- more organised documentation and bid decisions
- a more consistent bidding process
- a team focused on pricing, sales and contract delivery
How do we get started?
- 1. Understand your businessWe discuss your offer, experience, operating area and delivery capacity.
- 2. Agree the serviceWe define search criteria, responsibilities, communication and the monthly fee.
- 3. Manage the processWe identify opportunities, review documents and prepare the formal parts of bids.
- 4. You approve decisionsYou approve participation, pricing and commitments. We coordinate agreed tasks and deadlines.
Two ways to work with BIDWAY.
The analyser or full outsourcing?
The analyser and document generator are tools you use yourself in the platform. Full outsourcing means the BIDWAY team handles the agreed tender process. Choose the service model that suits your business.
Is each tender charged separately?
No. Full outsourcing starts at PLN 2,999 net per month and covers the agreed service scope, without a separate preparation fee for each bid.
Does BIDWAY set my bid price?
No. Pricing, margin, resource availability and the decision to bid remain with your company. BIDWAY prepares and coordinates the agreed formal parts of the process.
Does outsourcing guarantee a contract?
No. The outcome depends on the procedure, your bid and the competition. We organise preparation and support regular participation in suitable opportunities.
We find tenders.
You grow your business.
Want to bid regularly without hiring additional employees? Tell us about your business. We will discuss the appropriate support and agree how to work together.